Job Openings

International Patient Coordinator

Position: International Patient Coordinator (Midwife – Nurse)

Job Type: Full-Time position, Monday – Friday, rotating Saturday hours
                 On-site presence required (Location: Thessaloniki, Greece)

Field of education: Midwifery / Nursing

Job description:
Newlife IVF Greece is looking for an International Patient Coordinator to join our existing highly motivated International Team. We are looking for a coordinator to organize and monitor treatment cycles of patients travelling from abroad to Greece for their treatments.

Job Responsibilities include but are not limited to:

  • Meet with potential patients and review the company process, options, and expectations and cycling patients.
  • Create accounts in our EMR system for new patients and update clinical information for existing patients
  • Coordinate all infertility diagnostic tests and treatment plans between patients and physicians
  • Coordinate the activities that are required to initiate the treatment plan, i.e., surgery, IUI, IVF, PGD, etc. (via email, telephone call or video call)
  • Prepare an IVF cycle start list and provide financial and office manager updated copies of the list.
  • Prepare calendar/schedules for patients.
  • Maintain patient/couple medical records, including consents and authorizations.
  • Provide patient education and health teaching as appropriate, including injection technique
  • Confirm that patient/couples have appropriate medications/prescriptions and administer if required.
  • Assist physician in providing informative and effective communication with patient/couples.
  • Follow-up communication with patient/couples, i.e., test results and medication adjustments.
  • File normal lab results in patients’ charts after physician has signed & reviewed results
  • Report abnormal results to primary physician.
  • Maintain follow-up patient log
  • Provide patient care through ovulation induction, egg freezing, sperm analysis, IVF and oocyte donation
  • Demonstrate a strong theoretical expertise in all IVF procedures
  • Provide patient education on treatment protocols, medications, and infertility procedures
  • Responsible for accurate and timely communication of lab results to patients
  • Responsible for constant communication between patients and physicians
  • Communicate physician orders and instructions
  • Maintain patient charting, testing and flow sheets
  • Maintain a safe and clean working environment
  • Communicate with all staff, clinical and administrative, in order to provide the highest level of quality patient care.

Job Requirements & Qualifications: Education/Experience/Skills:

  • Valid license as a registered nurse or midwife
  • At least 2 years IVF experience required
  • Associate/Bachelor degree preferred
  • Excellent verbal, written, and interpersonal communication skills
  • Native English speaker
  • Ability to remain calm, respond appropriately in all stressful situations
  • Computer literate and keyboard skills
  • Professional and neat appearance
  • Skilled in charting and document nursing actions


Please send a CV in English and cover letter explaining why you think you would like to join our team at [email protected].
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